Date: 2025 02-February 28

Input 1:

My organization uses microsoft 365. We all have access to OneDrive. I want to know the the best way to make a OneNote notebook accessible by everyone in my organization, both for read only and also for shared write priveleges.

Response 1:

1. Open OneNote: Start by opening the OneNote notebook you want to share.

2. Share the Notebook:

   • Click on the File tab in the top left corner.

   • Select Share.

3. Choose Sharing Options:

   • Share with People: If you want to share the notebook with specific individuals, select this option. You can type in their email addresses or names if they are within your organization.

   • Share with a Link: If you want to share the notebook with a larger group or don't have everyone's email addresses, you can create a shareable link.

4. Set Permissions:

   • View-Only Access: To give someone read-only access, select Create a view link. Copy and paste this link to share with people.

   • Edit Access: To allow others to edit the notebook, select Create an edit link. Copy and paste this link to share with people.

Input 2:

This isn't good enough.
I want something more seamless - for any employee here to be able to find the onenote notebook in a place like https://memphistngov-my.sharepoint.com/shared

Response 2:

Got it! To make your OneNote notebook seamlessly accessible to everyone in your organization via SharePoint, follow these steps:

1. Create or Open Your OneNote Notebook:

   • Open OneNote and either create a new notebook or open an existing one.

2. Move the Notebook to SharePoint:

   • Click on the File tab.
   • Select Share.
   • Choose SharePoint and sign in with your work account if prompted.
   • Browse to the document library on your SharePoint site where you want to store the notebook.
   • Give the notebook a meaningful name and click Move.

3. Set Permissions on SharePoint:

   • Go to your SharePoint site and navigate to the document library where the notebook is stored.
   • Click on the notebook to open it.
   • Click on the Share button.
   • Choose People in your organization to allow everyone in your organization to access the notebook.
   • Set the appropriate permissions (view or edit) and click Apply.

4. Notify Your Team:

   • Share the link to the notebook via your organization's internal communication channels, such as email, Microsoft Teams, or your intranet.

For more detailed instructions, you can check out this guide.

This way, anyone in your organization can easily find and access the OneNote notebook on your SharePoint site. Let me know if you need any more help!

Testing:

GEORGE @ City of Memphis

These were generated during Teams meetings:

Integrate OneNote with Microsoft Teams:

1. Add OneNote to a Team:

   • Open Microsoft Teams.

   • Navigate to the team where you want to add the OneNote notebook.

   • Click on the + (plus) icon to add a new tab.

   • Select OneNote from the list of apps.

   • Choose the notebook you want to add or create a new one.

   • Click Save.

2. Share with Your Team:

   • Once the notebook is added as a tab, all team members will have access to it.

   • You can manage permissions directly in Teams to control who can view or edit the notebook.