2026 01-January 26
Date: 2026 01-January 26
Update on SWG100 S/N 081213 (QU-2494)...
- This instrument will be ready to ship back to you by the beginning of next week. Please, provide a purchase order. The instrument cannot be shipped without it. As soon as the invoice is generated, I will forward it to you.
Update on SWG100 S/N 081810 (QU-2041)...
- The NDIR bench needs replacement. During final testing it was resetting each time the values needed to be saved. All connectors, internal components, and the IR board itself were checked. A new NDIR bench was installed and no negative issues were experienced. After replacing the new NDIR with the old NDIR, the resetting occurred, again.
- See updated attached quote, QU-2041. The last line item is the price of the new NDIR bench. Ok to replace the NDIR?
- The NDIR costs an additional $3,910.31
- The whole quote for the SWG100 (SN 081810) is $7,371.64
- SWG100 (SN 081213) needs a purchase order / invoice to be generated.
What is a purchase order like?
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Who needs to know about the purchase order / invoice?
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How can it be approved?
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Once I provide Teresa with a purchase order, she can provide me with an invoice
- Mike says: Contract = no purchase order
- They should be able to generate an invoice with just a contract number.
- Contract expires in 2029, contract number 41440; this information is availble on the city website
- https://www.morememphis.org/contracts/
- https://www.morememphis.org/contracts/contractdetails.aspx?id=41440&val=1f16b91bf3db2c3065f1312ddd0e7752
- We can spend $3,000,000.00 to 2029; if there was more we would ask for an "extension?".
First step:
- They provide a letter that says they are a sole source
- OR we go through the bid process.
- If we were going to buy an SWG100, then we would bid it out on a requisition process - this requires a submission in Oracle.
- Stephanie does all the Oracle work.
- We are tasked with building the specification. There is not a standard specification.
- If you want a particular piece of equipment, you get the speciation from the supplier and then generalize it for submission. We must go out for public notice. If another supplier
- https://www.morememphis.org/contracts/
- https://memphistn.gov/rfp-rfq/#rfprfq
Oracle EBS
- Request access to procurement
Roles
Public Works IT Liason: Andre Armstrong
Tasha King-Davis is specifically Environmental Engineering
Call Teresa to ask to use the contract instead of a purchase order.
Chris Luss is also basically a plant manager
Three categories in budgeting
- personnel
- materials and supplier
- capital
There are various sub categories of each.
Most things in personnel is done above us.
Purchasing access with Oracle - Request through Andre - ServiceNow
https://memphistn.service-now.com/sp?id=sc_category&sys_id=95fc11615f1211001c9b2572f2b477c6
- I need Procurement Division 17
- I do not need Division 20
After making purchase order, the folks in purchasing make a request for quotation, which is given an RFQ number.
https://memphistn.gov/rfp-rfq/#rfprfq
Teresa will find the contract and send the invoice and the device, and Chris approved that they can proceed with the NDIR replacement.
What is an NDIR? Non destructive infrared sensor